Facilities and Administrative Cost Recovery Rates

Following rates effective thru 9/30/11:
 

On-campus research:
Eff. 10/01/11 On-Campus research:
47.3%
48.0%
              *Off-campus research: (with-in 50 mi. radius)
Off-campus research: (in excess 50 mi. radius)
27.5%
26.0%
On-campus instruction: 46.0%   Off-campus instruction: 26.0%
On-campus other
sponsored activity:

41.0%
  Off-campus other
sponored activity:

26.0%
IPA 9.0%
  IPA off campus: 9.0%

F&A cost is not charged on equipment, alterations, renovations, fellowships, scholarships, rental of off-site facilities, patient care, and subcontract amounts above the first $25,000.

Application of the Facilities & Administrative Rate

The correct F&A rate should be determined at the time of proposal preparation. UAH has three F&A rates (above) and they are for three different types of sponsored activity. Be sure you understand the nature of the sponsored activity before finalizing the proposal budget.

The majority of UAH’s sponsored project activity is “research,” followed by “other sponsored activities” and “instruction.” The definition of sponsored activity types is taken from OMB Circular A-21, “Cost Principles for Educational Institutions.”

Sponsored Research means all research and development activities that are sponsored by Federal and non-Federal agencies and organizations. This term includes activities involved in the training of individuals in research techniques (commonly called research training) where such activities utilize the same facilities as other research and development activities and where such activities are not included in the instruction function.

Other Sponsored Activities means programs and projects financed by Federal and non-Federal agencies and organizations which involve the performance of work other than instruction and organized research. Examples of such programs and projects are health service projects and community service projects. May include special circumstances.

Sponsored Instruction and Training means specific instructional or training activity established by a grant, contract or cooperative agreement. (This is distinguished from the University’s regular instructional function which is not established by a sponsored program award.) May include special circumstances.

*Off Campus Rate Currently, there are two types of off campus rates applicable to Organized Research projects conducted in facilities not owned by UAHuntsville. An off campus rate of 26% will apply to all activities performed outside the commuting area of UAHuntsville (>50 miles). An off campus rate of 27.5% will apply to all activities performed within the commuting area of UAHuntsville (<50 miles).  For projects that are not Organized Research, there remains a single off campus rate of 26% Modified Total Direct Cost (MDTC).

In order for a project to be considered off campus, the following qualifications must be met:

  1. The PI will be away from his or her campus facilities (i.e., office and laboratory) for a minimum of three consecutive months.
  2. The PI will be performing work in accordance with the statement of work of the sponsored project while at the off campus location.

Off campus rates can only used relative to the effort of a University employee. The performance of non-university personnel must be handled via a subaward to another institution or a consulting agreement. Subawards must include full on campus F&A rates for the first $25,000 of the contract.

Federal rates should be used with state and private sponsors, and must be used if UAHuntsville will be a subcontractor on a federal prime award. Questions can be directed to your Contract Administrator or Contracts and Grants Coordinator.

Note: 27.5% is applicable because research staff and faculty have access to UAHuntsville Library.